DIGIT HR · Administration & Governance
Trust starts with clear permission boundaries
Setup, privacy, access context, notifications and monitoring protect operational integrity and user trust.
- Q1Who can view it?
- Q2Which record?
- Q3What decision is permitted?
- Q4Where is the action's trace?
- Setup
- Scope
- Permission
- Notification
- Monitoring
The real business problem
Governance that clarifies the system's scope
Settings, privacy, notifications and integrations are not minor technical details; they are essential to trusted use.
The business journey
How do the parts connect to reach a decision?
- Stage 1:Policy definition
- Stage 2:Role configuration
- Stage 3:Access scope
- Stage 4:Notification management
- Stage 5:Connection monitoring
- System administrator
- HR Administrator
- Internal compliance officer
Explore the operations
The capabilities behind this journey
Choose any area to see its inputs, actions, documents and the decision it supports.
System settings and setup
Incomplete policy configuration can make documents appear nonfunctional.
A system with a seemingly complete interface may fail to operate if companies, policies, shifts, periods and permissions have not been defined. Product setup starts with a clear list of requirements, setup owners and missing items. Readiness is presented as a verifiable status, not a success percentage added for design purposes.
How does the process move?
We guide the system administrator through completing prerequisites by company and role.
OutcomeFewer onboarding errors and clarity on what is needed before operation.
Inputs and data
- Companies
- Policies
- Roles
- Calendars
- Periods and setup guides
Outputs and documents
- Valid entity settings
- Completed setup tasks
Cases that need review
- Policy without a scope
- Prerequisite not created
- Undefined company
Reporting and follow-up questions
- Readiness checklist and missing items
Explore the detailed capabilities 5
- Setup task list / implementation project + Go to Task + setup readiness map
- Bulk data upload
- Policy profiles for each legal entity (leave, attendance, payroll, holidays), with no spillover between companies
- Approvals with alternates when approvers are absent + delegation and audit
- Parallel approvals with groups and alternates, with a log of who approved and when
Screens and documents in this journey 2
- HR settings
- Approval designer
Permissions, privacy and audit
A broad permission may expose employee or salary data to an unauthorized person.
- Inputs and data
- User role
- Company
- Record ownership
- Data scope
- View request
- How does the process move?
We show roles, record- and field-level scope, access denials and audit evidence.
- Outputs and documents
- Allow/deny decision
- Permissions review log as provided by the original system
- Salary data visible to unauthorized users
- Company rule bypass
- Default permission
Employee data, salary data and documents require precise definitions of who can read or change them, and within which company or role. This section explains the relationship between the role matrix, record boundaries, permitted actions and available audit logs. Displaying data on an authorized page does not establish that privacy is protected until actual permissions and server behavior have been checked.
OutcomeClear, controlled access without exposing sensitive data outside the permitted scope.
Reporting and follow-up questions
- Review of roles, licenses and available access logs
Who works here
- IT Admin
- HR Security
Explore the detailed capabilities 10
- Privacy: retention, consent and anonymization
- Scope-based access policy + access testing tool
- User creation and role assignment
- Sensitive data masking
- System usage dashboard
- Identity provider synchronization + MFA log
- No-code app/form builder
- Loading performance and data isolation when switching accounts (caching by role and company, cancellation of outdated requests)
- Regression testing of DIGIT customizations with every platform update before deployment
- Search, exports and attachments that respect row- and field-level permissions
Screens and documents in this journey 1
- HR permissions and privacy
Templates and notifications
Fragmented templates and notifications undermine communication consistency.
A useful notification follows a known event, reaches an authorized recipient and retains its send status. This section explains templates, language, channels, activation conditions and failure reviews. The mere existence of a Notification model does not prove that messages are sent to users or external systems without testing.
How does the process move?
We link document templates and their notifications to the triggering event and send date.
OutcomeMore consistent, reviewable correspondence.
- Inputs and data
- Business event, Notification template, Language, Recipient, Approved channel
- Outputs and documents
- Sent notification only if the execution engine is verified, Failure/success status
- Cases that need review
- Duplicate notification, Sensitive information, Unsent message
- Reporting and follow-up questions
- Active templates, Send/failure statuses, if verified
- Who works here
- HR Admin
Explore the detailed capabilities 1
- Status-based in-field guidance + workflow and template version history
Screens and documents in this journey 1
- Document and notification templates
Integrations and monitoring
Failed synchronization can leave figures outdated without anyone noticing.
Who works here
- IT Integration Admin
We monitor integration interfaces, background tasks, failure causes and retry status.
Connectivity between systems is not measured by the number of logos on an integration dashboard. The data source, matching method, frequency, success or failure log, and authorized retry mechanism must be known. Any connection or API that has not been tested remains a possibility or requirement, not an active integration to advertise to customers.
OutcomeOperations that can be monitored, with issues identified quickly.
Inputs and data
- External source
- Authorized connection details
- Processing task
- Request/response log
Outputs and documents
- Connection health and error log
- Integration result only when integration actually occurs
Cases that need review
- Invalid key
- Duplicate record
- Missing connection
Reporting and follow-up questions
- Connection status / last attempt / known errors
Explore the detailed capabilities 2
- API and Webhooks for integration
- Integration monitoring and safe retries without duplicate processing
Screens and documents in this journey 1
- Integration and scheduled tasks
Outcomes and reporting
What does the decision-maker see in the end?
Results are read from the document, not from a number detached from its context.
Outputs and documents
- Valid entity settings
- Completed setup tasks
- Allow/deny decision
- Permissions review log as provided by the original system
- Sent notification only if the execution engine is verified
- Failure/success status
Reporting and follow-up questions
- Readiness checklist and missing items
- Review of roles, licenses and available access logs
- Active templates
- Sent/failed statuses, if verified
- Connection status/last attempt/known errors
These are business questions, not operational data.
Exceptions that should never disappear
- Policy without a scope
- Salary data visible to unauthorized users
- Duplicate notification
- Invalid key
A demo built around your work
Start from the work scenario that matters to your team.
We walk through one specific journey: the input, the user, the action, the status, the document and the report. Then we scope the demo to what your organization needs.
DIGIT · Trust starts with clear permission boundaries