DIGIT HR · Payroll & Rewards
Payroll is a review process before it is a register
From payroll run data readiness to accrual calculations, exceptions, approval and disbursement impact, with each stage kept distinct.
- 01Period readiness
- 02Payroll run calculation
- 03Variance review
- 04Approval
- 05Disbursement status
- Inputs
- Payroll run
- Variances
- Approval
- Documented disbursement
The real business problem
Make payroll reviewable, not just a number
Data, policies, the payroll period, approval and financial impact are separate stages, each with its own record and owner.
The business journey
How do the parts connect to reach a decision?
- Stage 1:Period readiness
- Stage 2:Payroll run calculation
- Stage 3:Variance review
- Stage 4:Approval
- Stage 5:Disbursement status
- Payroll officer
- CFO
- HR director
Explore the operations
The capabilities behind this journey
Choose any area to see its inputs, actions, documents and the decision it supports.
Payroll cycles and preparation
Employee data errors should not be discovered after payroll approval.
Final pay is the result of an approval chain, not a single button click. The cycle starts with the payroll period, employee data, pay structure, time, leave and variable inputs, then moves through readiness checks, calculation, variance and exception review, and approval documentation. Dashboards show employees who are not ready for payroll, sources of discrepancies and comparisons with previous periods. Payslips and financial entries are presented as distinct records; neither review nor approval is assumed to prove bank disbursement.
How does the process move?
We start with a readiness check, then calculate payroll, handle exceptions and review variances, keeping approval separate from disbursement.
OutcomeAn auditable payroll cycle with clear responsibilities.
Inputs and data
- Payroll run period
- Salary Structure/Assignment
- Attendance
- Leave
- Deductions/additions
Outputs and documents
- Payroll Entry
- Salary Slip
- Review results before payroll run approval
- Accounting entry through the original workflow, if completed
Cases that need review
- Ineligible employee
- Unexplained salary change
- Unapproved variances
Reporting and follow-up questions
- Payroll readiness
- Variances
- Exceptions
- Totals and cost centers
Explore the detailed capabilities 14
- Guided payroll processing with steps and color-coded statuses
- Non-final payslip preview
- Period variance review
- Payroll closing and controlled reopening
- Continuous payroll control center with alerts and policies
- Payroll KPI cards
- Preliminary payroll runs for review, and reruns for employees with errors
- Off-cycle payroll + quick entries + manual checks + year-end forms
- Payroll period setup
- Payroll inquiry
- On-demand pay
- Independent verification and second-person approval (four-eyes principle) before payroll approval
- Payroll reconciliation with cost centers and projects
- Grades, steps and promotion scales
Screens and documents in this journey 9
- Payroll control center
- Salary components and structures
- Salary structure assignments
- Payroll run log
- Payslip review
- Pre-run check
- Payroll variances and reconciliation
- Additions, arrears and corrections
- Payroll accrual and ledger reconciliation
Payroll disbursement
Calculating payslips does not prove that employees have received their salaries.
- Inputs and data
- Approved payroll run
- Disbursement document
- Transfer reference or bank evidence, where available
- How does the process move?
We keep payroll approval separate from creating disbursement evidence, reconciliation and pending statuses.
- Outputs and documents
- Disbursement status log and reconciliation documents, where implemented
- Payslip issued without a transfer
- Amount discrepancies
- Missing bank evidence
There is an accounting and operational distinction between salary accrual and disbursement. A Salary Slip can be issued and a payable recorded without funds having been transferred to the bank. This section explains the evidence chain required after payroll run approval: a payment reference, if available, the financial document, settlement status and any variances. The phrase "Salaries have been transferred" appears in customer-facing material only with matching, confirmed transfer evidence.
OutcomeAn accurate view of settlement status without unverified payment claims.
Reporting and follow-up questions
- Payroll amounts due versus verified payments
- Pending items
Who works here
- Payroll Officer
- Finance
References to wage protection, GOSI or government platforms describe the scope of work; they do not mean an active integration or a compliance certification. We confirm what is enabled for you during the demo.
Explore the detailed capabilities 2
- Export/import, general ledger entries, bank file, cancellation and audit
- Bank entry and release of withheld pay from the original payroll, with settlement evidence
Screens and documents in this journey 1
- Wage disbursement and Wage Protection (WPS)
Saudization and Saudi compliance
Regulations change, and having a form is not enough to confirm compliance.
The Saudi environment requires data, policies and rules tied to dates and official authorities. But having lists that mention GOSI, WPS or end-of-service does not amount to an approved implementation of the rules or an active connection to government platforms. This section explains the rule version control, source review, integration and evidence required for Saudization, then clearly identifies what is complete and tested and what remains in configuration or development.
How does the process move?
We bring together settings, evidence and regulatory outputs by version and effective date.
OutcomeTracking readiness and required documents without unverified compliance certification.
- Inputs and data
- Dated Saudi policy files, Employment/subscription data, WPS/GOSI requirements, when approved
- Outputs and documents
- Review records and internal evidence, Integration or official file only with independent evidence
- Cases that need review
- Unapproved rule, Unknown effective version, Missing external connection
- Reporting and follow-up questions
- Tracking list for missing requirements, evidence and events
- Who works here
- Compliance HR, Payroll
References to wage protection, GOSI or government platforms describe the scope of work; they do not mean an active integration or a compliance certification. We confirm what is enabled for you during the demo.
Explore the detailed capabilities 4
- Compliance topics center
- Entitlement rules: periodic grants, donation, cash-out and balance purchase
- Gulf payroll: end-of-service, GOSI contribution inputs and statutory reports
- Compliance evidence center: "Not configured" status instead of any compliance claim, and rules before/after the effective date
Screens and documents in this journey 5
- Saudi rules and versions
- GOSI contribution calculations and audit
- Wage Protection (WPS) file audit
- End-of-service benefits
- Saudi compliance review
Compensation and benefits
Compensation and benefits require a budget, equity and separate approvals.
Who works here
- Compensation Manager
- Finance
We link pay components, allowances and compensation plans to review, approval and their impact on the employee.
Pay and benefits decisions require a job reference, a budget, approval authority and an effective date. An increase is not shown as an isolated item; it is linked to the grade, employee and change log. Administrators can compare proposed and approved amounts and review compensation allocations, but viewing a report does not mean approval has been granted or payroll updated without a verified underlying workflow.
OutcomeDocumented compensation decisions clearly presented in the employment record.
Inputs and data
- Grades and salaries
- Review permissions
- Allocations
- Benefits programs
Outputs and documents
- Approved compensation adjustment
- Salary/accrual structure
- Offer review
Cases that need review
- Unauthorized pay change
- Duplicate benefits
- Decision without a reason
Reporting and follow-up questions
- Budgets, changes and proposed versus approved increases
Explore the detailed capabilities 11
- Compensation cycles: eligibility, budget, worksheets, hierarchical roll-up and approval workflow
- Posting approved compensation to HR and payroll
- Total compensation statement and employee compensation page
- Market pay benchmarking
- Reward letters
- Employer contribution transparency (GOSI contributions and others) on employee payslips and compensation statements
- "You and your family" plan cards with contributions + select/decline + acknowledgment
- Side-by-side plan comparison
- Open enrollment period management and extension
- Benefit change requests and audit
- Premium designer with real-time calculation
Screens and documents in this journey 3
- Compensation review
- Allowance and benefit plans
- Allowance and benefit analysis
Advances, claims and loans
Settlement stalls when advances and expenses are not linked to approval and disbursement.
- Inputs and data
- Employee Advance
- Expense Claim
- Documents and authorizations
- How does the process move?
The employee submits the claim, the responsible reviewer checks it, and we then track the balance, outcome and related accounting entries.
- Outputs and documents
- Approved/rejected request
- Settlement through the underlying accounting workflow, if verified
- Missing attachment
- Duplicate request
- Unverified settlement
An advance or claim starts with the requester, amount, attachments and reason, then moves to review, authorization and linking to the financial record. The design emphasizes the need to explain each status: submitted request, approved request, accounting document, settlement or payment. These statuses are not equivalent; approving a claim does not automatically mean it has been disbursed or posted.
OutcomeTracking amounts and statuses without duplicate financial engines.
Reporting and follow-up questions
- Overdue requests
- Outstanding advances
- Claims by status
Who works here
- Employee
- HR Finance
Explore the detailed capabilities 1
- Expenses: submission, approval and disbursement
Screens and documents in this journey 2
- Advances and expenses
- Employee loans
Outcomes and reporting
What does the decision-maker see in the end?
Results are read from the document, not from a number detached from its context.
Outputs and documents
- Payroll Entry
- Salary Slip
- Disbursement status log and reconciliation documents, where implemented
- Review records and internal evidence
- Integration or official file only with independent evidence
- Approved compensation adjustment
Reporting and follow-up questions
- Payroll readiness
- Variances
- Payroll amounts due versus verified payments
- Pending items
- Tracking list for missing requirements, evidence and events
- Proposed versus approved budgets, changes and increases
These are business questions, not operational data.
Exceptions that should never disappear
- Ineligible employee
- Payslip issued without a transfer
- Unapproved rule
- Unauthorized pay change
- Missing attachment
A demo built around your work
Start from the work scenario that matters to your team.
We walk through one specific journey: the input, the user, the action, the status, the document and the report. Then we scope the demo to what your organization needs.
DIGIT · Payroll is a review process before it is a register